Job Description
Job Type
Full-time, Temporary
Description
OVERVIEW: The AP/AR Clerk handles processing of all invoices for payment and depositing of all incoming checks for ASNR and 7 non-profit separate legal entity societies. The position also assists in the accounting, reconciling of financial activities, and audits for the ASNR and its affiliated specialty/regional societies.
DESCRIPTION OF DUTIES: The Staff Accountant is responsible for assisting with the timely and accurate recording, reporting and analysis of monthly financial accounting activities for ASNR and 7 non-profit separate legal entity societies. Responsibility includes the processing of accounting transactions including receipts and the timely reconciliation of PayPal reports. The Staff Accountant operates SAGE G/L and A/P systems to post transactions and process invoices for payments. The Staff Accountant works under the Director of Finance's guidance and direction.
KEY RESPONSIBILITIES: Receipts and Revenue 1. Deposit checks via scanner and work with the Membership Department to ensure dues paid by checks are recorded in the Altai membership management system (if applicable) correctly and timely
2. Ensure deposits are filed timely and in an orderly fashion
Accounts Payable and Disbursements 1. Verify and obtain proper authorization, support, and classification for all disbursement activities before they are processed for payment
2. Ensure signed w-9s are obtained before disbursements to new vendors are made
3. Maintain all accounts payable reports and documentation in an orderly fashion
4. Physical mailing or disbursing of checks
5. Setup ACH/ wire payments as needed
6. Process credit card payments as needed
7. Answer vendor inquiries and research and resolve invoice discrepancies and issues
8. Assist with year-end 1099 tax reporting
Monthly Close and Balance Sheet Reconciliations 1. On an accrual GAAP basis, assist Director of Finance in closing the books and issuing monthly financials for each entity. All Journal entries are to be prepared with the proper support / documentation and approved by the Director of Finance
2. Monthly reconcile and support all Balance Sheet account amounts and timely address all non-timing reconciliating items
3. Timely record external activities such as investment activity
4. Monthly reconciliation of PayPal reports
5. Distribute monthly credit card statements to Directors and record all credit card charges in the ledger
6. Provide support to Director of Finance during month-end close and annual audit
7. Update Monthly Donation Statistics Report
8. Distribute monthly credit card statements to Directors and record all credit card charges in the ledger
Filing and Record Keeping 1. Maintain all records-accounts payable reports and support as well as cash receipts- in an orderly fashion
2. Ensure deposits are filed timely and in an orderly fashion
Requirements
SKILLS REQUIRED: Accounts payable experience, strong administrative/organizational skills, attention to detail, handling intercompany transactions,
ability to prioritize, proficiency in using Excel and Outlook. SAGE and/ or QuickBooks Online experience a plus but not required.
QUALIFICATIONS REQUIRED: Bachelor's degree in accounting plus 4 + years of general accounting experience, or an associate accounting degree plus 6+ years of relevant accounting experience, preferably with a not-for-profit organization.
Salary Description
$33.00 an hour American Society of Neuroradiology
Job Tags
Full time,