Job Description

Job Title: Executive Assistant

Location: Scottsdale, AZ (hybrid)

Type: Full-Time, Permanent

Salary: Competitive Salary - broad range based on experience

Position Overview

Our client is looking for an Executive Assistant who will play a critical role in ensuring the smooth operation and strategic management of the company. Reporting directly to the CEO and supporting the C-suite, the Executive Assistant will be responsible for a wide range of administrative and executive support-related tasks, all of which contribute to the overall efficiency and success of the organization.

About The Company:

Our client is a global start-up, backed by world-class investors, doctors, and health influencers. They will be the first global peptide company in a $40B+, rapidly growing industry. Its’ unique Business to Doctor model, focus on science-backed product quality and innovation, and tech enabled systems, set our client apart in the longevity market. They are committed to fostering a collaborative and inclusive work environment where every team member can thrive and make a meaningful impact.

Key Responsibilities:

Administrative Support:

• Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Conduct research and gather data to support executive decision-making.
• Coordinate and prepare meeting agendas, attend meetings, and take minutes as required.
• Handle confidential information with utmost discretion and professionalism.

Executive Support:

• Act as a liaison between the CEO, C-suite, Board of Directors, and other stakeholders, both internal and external.
• Coordinating and managing special projects as assigned by the CEO and other C-suite executives.
• Ensure timely and accurate completion of tasks and follow-ups as required by the executive team.
• Facilitate effective communication within the executive team and other departments.

Operational Efficiency:

• Implement and maintain efficient administrative systems and procedures to streamline operations.
• Identify and solve problems that may arise within the administrative functions of the executive office.
• Support the development and implementation of operational improvements and best practices.
• Ensure compliance with company policies and procedures.
• Assist in the onboarding process for new C-suite members and other key personnel.

Qualifications:

Education and Experience:

• Minimum of 5 years of experience in an executive assistant role or similar capacity.
• Proven track record of supporting senior executives and managing confidential information.

Skills and Competencies:

• Exceptional organizational and time-management skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• High level of professionalism, integrity, and discretion.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong problem-solving and critical-thinking abilities.
• Ability to work independently and as part of a team.

Personal Attributes:

• Proactive, resourceful, and highly organized.
• Detail-oriented with a strong focus on accuracy.
• Able to adapt to evolving priorities and deadlines.
• Excellent interpersonal skills with the ability to build and maintain strong relationships.
• Passionate about contributing to the mission and vision of the company
• Knowledge and interest in modern health, wellness, and longevity products

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