Job Description

Geo-Technology Associates, Inc. (GTA) is seeking an experienced, energetic Billing Manager to join our team in Abingdon, Maryland! This is a full-time, office-based position; Monday through Friday from 8:00AM to 5:00PM. 

In this role, you will oversee and facilitate monthly billing operations to include the following:

Management of Billing Staff & Processes

• Manage, mentor, and develop billing clerks daily
• Allocate workload fairly based on staff experience and complexity
• Establish and maintain billing cycle calendars and deadlines
• Ensure timely completion of monthly billing
• Identify and implement billing process improvements
• Oversee retainers, WIP, AIA applications, budgets, fees, and accumulators
• Assist with complex billing errors in BST, finding root causes and mentoring staff
• Oversee and process invoice revisions as needed
• Train staff on error correction and prevention
• Conduct root cause analyses of billing revisions

Training and Mentoring PM's

• Project and phase setup in accordance with contract
• E-billing process
• BST Queries/Terminology
• Emphasis on collaboration/kick off meetings with PM/Biller/Supervisor for setting up complex and/or long-term projects
• Brief overview of BST revenue recognition process and importance/effect of accurate time and expense entry
• Brief overview of percent complete process
• Work with problem PM's to evaluate better processes/delegation options/work flows that make the billing process more likely to be completed on time

Liaison With Clients/SME on Special Billing Requirements

• Assist with new client qualification forms
• Serve as SME on client billing portals: set up company profiles, assign roles, ensure compliance for invoice submission, and review/sign invoices/lien releases
• Oversee and train accounting staff on third-party portal billing and client-specific billing requirements
• Build relationships with complex clients to discuss billing needs, streamline, and expedite processes

Collections

• Manage daily cash receipts, payment application, and unapplied payments
• Review uncollected A/R to identify billing or invoicing issues
• Join collection calls to stay updated on issues and provide communication/training on solutions

Candidate Qualifications:

• Bachelor's degree in Business or related field
• Proven experience managing and developing a billing team
• 5+ years in billing, preferably in architecture/engineering/planning services
• Able to meet tight deadlines with minimal supervision
• Strong organizational skills; able to manage multiple projects
• Analytical problem-solving skills with attention to detail
• Familiarity with BST Global / BST 10 Billing Trainer and BST 10 Billing (preferred)
• Experience with third-party billing platforms
• Excellent written and verbal communication skills

BENEFITS: We offer a comprehensive benefits package which includes:

• Accrued Leave and Paid Holidays
• Medical, Dental, Vision, Health Savings Account, Flexible Spending
  
• Life Insurance, Short and Long Term Disability Insurance
• 401(k) with Company Match
• Educational Assistance Program
• Company picnics and events and a great working environment!

Salary Range: $65,000 to $90,000 annually

We ensure nondiscrimination and equal employment opportunity in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964, and all revisions and addendums thereof.

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